Accounts Assistant

Guildford, UK, Permanent

Ref: OPS2209001

Working closely with the Head of Finance, this role will provide day-to-day support operationally and be a key member of the finance function. This is an excellent opportunity for an experienced Accounts Assistant to join a well-established and successful business at an exciting time of growth. 


  • Management of Accounts email inbox, responding to queries or escalating as required
  • Administration of invoices:

    • Checking, qualifying, and entering details onto Accounts system

    • Liaising with stakeholders and budget holders for invoice approvals

    • Setting up payments for authorisation and further supporting Head of Finance with invoice processing as required

    • Liaise with publishers regarding overdue invoices for payment

  • Daily and monthly reconciliation of bank and credit card transactions
  • Assist with the production of month-end accounts, including accruals, prepayments, and balance sheet reconciliations
  • Prepare and administer staff expense and petty cash claims, and handle expense queries from staff as necessary
  • Assist in preparation of VAT returns
  • Assist Head of Finance with year-end audit and accounts processes, responding to auditor queries as needed
  • Support with budgeting and forecasting for the business
  • Act as back-up support for monthly staff payroll reports as necessary 

Skills and Experience Required:

  • Experienced to at least AAT Foundation level – either through qualification or by experience
  • Proven experience in a similar role, with exposure to all aspects of accounts
  • Good IT skills, including Office 365, use of online banking systems, and at least one accounting system. Any experience with QuickBooks or Microsoft Dynamics would be an advantage
  • Ideally used to working in a small team, happy to get involved wherever needed, and comfortable using own initiative
  • Any experience with inter-company accounting processes would be a benefit, but by no means essential
  • A meticulous eye for detail and accuracy

Why join us?

  • 25 days annual leave
  • Private health insurance
  • Pension and life assurance x6 time annual salary
  • Quarterly profit related bonus scheme
  • Social events - including large summer party
  • Fast decision-making allows good ideas to flourish
  • We celebrate and nurture talent
  • Our supportive, inclusive and friendly team culture is something we are proud of
  • Work-life balance is something we respect and protect 

Apply now

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